Tracking harvest from field to delivery

Record each animal taken and follow it through processing, taxidermy, and pickup or shipping.

A hunt doesn't end when the animal is down — there's processing, taxidermy, and getting the meat and mount back to the hunter. Harvest tracking records what was taken and follows it all the way to delivery, so nothing gets lost between the field and the front door.

What you record

• The animal — species and the details you want on file.
• The hunter and booking it belongs to, so harvest is tied to the trip.
• A status that moves as the meat and mount are handled.

The status workflow

Each harvest moves through a simple workflow — from taken, through processing and taxidermy, to ready for pickup or shipping, and finally delivered. You always know what stage each animal is at and who's waiting on it.

Where to find it

Open Harvest from your dashboard. Entries link back to the booking and hunter they belong to.

Wildlife transfer records (British Columbia)

British Columbia outfitters can record a wildlife transfer from a harvest report — who received the meat, hide or head, when and where — with the animal's sex and WMU pre-filled from the guide's report — and print or email it to the partner as a record of receipt that travels with the wildlife. If the report is linked to a booking, the transfer can also start the Harvest Tracking record for you, and sending the record to the partner marks it Partner Notified.

Sending a harvest report to the hunter

From a filed Harvest Data Compliance Form, an owner or admin can Send to client: the hunter who booked gets the report as a PDF by email, and the same copy is filed in their portal under Harvest reports (sending again replaces it). The hunter's copy leaves out guide notes, the kill-site location and staff-only evidence photos. If the hunter hasn't activated their portal yet (or their address has bounced), the email isn't sent, but the portal copy and an in-app notice are still filed — send it again once they've activated their portal.

Printing carcass tags

From a filed Harvest Data Compliance Form, an owner or admin can Print carcass tags: one Letter sheet of 12 tags with cut lines, one for each part of the animal (head and antlers, the four quarters, both ribs and backstraps, neck, tenderloins, and hide or cape). The hunter's name, species, sex, region and kill date come from the report, the hunter's FWID and tag number come from the client record when they're filled in there, and your outfitter name, license number, contact name and cell number come from Settings (set the guide outfitter license # and carcass tag contact name there first). Everything can be edited before you choose Generate PDF, and anything left empty prints as a blank line to write on. The tags replace handwritten ones; they don't replace any tag, seal or permit your jurisdiction issues.

Wildlife transfer to a private individual (British Columbia)

When meat, a hide or a head goes to a friend, family member or traveling companion rather than a partner business, choose Private individual as the recipient on the wildlife transfer and type their name (address and phone are optional). The animal's details still come from the harvest report. A private transfer can be downloaded as a PDF, edited or deleted; it isn't emailed and doesn't start a Harvest Tracking record. A transfer record isn't an export permit: wildlife leaving BC without the hunter who took it needs a BC export permit, applied for through FrontCounter BC. That includes a meatcutter or taxidermist shipping it to the hunter after the hunt.